Getting started
Nine steps from first call to a running programme.
How kommili comes to your university: what happens at each step, what we need from you and what you have at the end. No surprises.
- 1
Discover
Call, Live demo, Data protection documents
- 2
Agree and set up
Proposal, Order and AVV, Set-up
- 3
Launch and review
Orientation week, During the semester, Outcome report and review
Phase 1 of 3
Discover
-
Step 1: Call
- What happens
- A short call to understand how your buddy or tandem programme runs today and what should improve. You can try the interactive demo on this website beforehand.
- Your part
- Share your goals, roughly how many students, and the semester you have in mind.
- Outcome
- A shared view of whether kommili fits your programme.
-
Step 2: Live demo
- What happens
- We show you and your coordinator the real platform with a demonstration university, from the student side and the International Office side.
- Your part
- Invite the person who runs the programme day to day.
- Outcome
- Your team has seen kommili in action.
-
Step 3: Data protection documents
- What happens
- Your data protection officer receives our documents: the data processing agreement (AVV), our technical and organisational measures (TOM), and details of hosting and deletion.
- Your part
- Pass the documents to your data protection officer.
- Outcome
- Data protection questions answered before you commit.
Phase 2 of 3
Agree and set up
-
Step 4: Proposal
- What happens
- You receive a proposal with scope, dates, costs and the success measures we will be held to.
- Your part
- Get internal approval and check your university's procurement rules.
- Outcome
- A proposal you can take to colleagues.
-
Step 5: Order and AVV
- What happens
- With the order we sign the AVV under Art. 28 GDPR, and the success measures are put in writing.
- Your part
- A purchase order from procurement and a contact person for the programme.
- Outcome
- Agreements and goals in place.
-
Step 6: Set-up
- What happens
- We set up your branded space, cohorts, invite codes and QR posters, and introduce your team to the platform. Any further support you need, we agree together.
- Your part
- Send your logo and colours, and add the code and poster to your orientation plans. Your IT team has nothing to do.
- Outcome
- Your university is ready on connect.kommili.app.
Phase 3 of 3
Launch and review
-
Step 7: Orientation week
- What happens
- You share the code or QR poster at orientation. Students join, build their profile and get their first suggestions within 24 hours.
- Your part
- A moment at orientation to introduce kommili.
- Outcome
- The first tandems and meet-ups.
-
Step 8: During the semester
- What happens
- kommili reminds students to meet and suggests new contacts. Your team follows the programme on the dashboard and handles reports in the moderation queue. Our support is shaped around what your university needs.
- Your part
- Promote kommili to the cohort and give us feedback.
- Outcome
- A programme that runs without you chasing pairs.
-
Step 9: Outcome report and review
- What happens
- At the end of the semester you receive the semester report, and we review the agreed success measures together. If the collaboration ends, your university's data is deleted within 30 days.
- Your part
- Decide whether to continue and at what scale.
- Outcome
- Dependable figures for leadership and funders.
Timeline: working back from orientation week
Set-up itself is quick. Most of the lead time goes on internal sign-off, above all with data protection and procurement. We recommend getting in touch about three months before the semester starts, and we plan backwards from your orientation week.
What we need from you
| Who | What |
|---|---|
| Programme coordinator | Our point of contact, promoting kommili to the cohort |
| International Office | A moment at orientation to share the code |
| Data protection officer | Review of our data protection documents |
| Procurement | A purchase order |
| IT | Nothing |
Success measures
Agreed together in writing before launch, with targets that suit your university, and reported honestly at the end of the semester. Typical measures:
- Share of the cohort that activates an account in the first week
- Share of activated students with a first meeting, in person or online, within four weeks
- Repeat meetings among those who met
- Students' feedback on their sense of belonging (self-reported)
The first three come from the platform, the fourth from short surveys. We report them separately.
Ready for the call?
Email us to arrange a call, a live demo or information on costs and terms.